Youth Football Club      

Heston Rovers Youth Football Club (1978)  

Constitution

1.The club shall be called Heston Rovers Youth Football Club (thereafter referred to as the Club)

2.Object

The object of the Club shall be:

To promote the enjoyment of football for members in an environment that fosters fair play and participation for all, irrespective of gender, race, creed , colour or religion             and shall encourage co-operation, respect for others, loyalty, acceptance of rules and decisions, personal responsibility, self discipline and the need for team work .

To develop the sport of youth football by:

(a)   welcoming new members and encouraging participation in all the activities of the club.

(b)  providing equal opportunities for successful participation by all sections of the community.

(c)   assisting members to improve their sporting skills and in their personal development.

(d)  providing members with suitable competition at the appropriate age level and standard.

(e)   working closely with other agencies & organisations including schools,  businesses, police, Community Councils and local authorities.

(f)    promoting physical activity and a healthy lifestyle to all members.

3. Affiliation

The club shall be affiliated to the national Governing Body recognised by the European/World Governing Body – SYFA, Hampden Park, Glasgow and a fully paid up member               of DGYFDA (Dumfries and Galloway Youth football Development Association) and a member of Nithsdale Sports Council (NSC).

1. Membership

All members are subject to the constitution of the club.

Members shall be enrolled in the following category subject to the approval of their application by the committee.

(a)   Youth – aged 5-17

(b)  Adult

(c)   Honorary

Subscription fees for membership shall be determined at the Annual General Meeting.

4 (i) the registered colours of the Club shall be black and white.

5. Officers

(a)   The officers of the Club shall be Chairperson, Vice Chair , Club Secretary, Club Treasurer and up to eight other Committee members.

(b)  The Chairperson (or delegated representative) will conduct business according to the Constitution of the Club, including the running of committee meetings and shall           liaise with the media on all matters relating to the Club.  They will also represent the Club as and when required and liaise with the local SFA Development Officer and                 SFA Regional Manager as well as Police/MP/Georgetown Community Council and school liaison when necessary.

(c)   The Vice Chairperson will act on behalf of the Chairperson in their absence and work in partnership with the Chairperson to co-ordinate the operation of the Club          according to the constitution and assist in the formation, updating and implementation of the club development plan.

(d)  The Secretary shall provide a service to the committee by preparing agendas and recording the proceedings at all meetings, dealing with all correspondence and                 co-ordinating entries for all Club and external competitions.  An honorarium of a sum specified at the AGM will be paid to the secretary (currently £100 pa)

The Secretary will keep a database of all members and coaches, co-ordinate a programme of social events and be responsible for all matters relating to the facilities,                  equipment and shop merchandise of the Club and members welfare and health and safety. This will include recording of First Aid certificates and coaching certificates          obtained and held by our Coaching volunteers.

(e)   The Treasurer shall be responsible for all financial matters and shall present annual accounts and statements of accounts as required by the committee

(f)    The committee will appoint a Webmaster annually to manage and monitor the clubs official website (domain name - hestonrovers.co.uk )

(g)   A Child protection officer will be appointed annually to look after and protect the interests of the children and to ensure that all volunteer adult coaches have a             Disclosure Scotland certificate issued within 3 months of joining the Club.

6.Management

The affairs of the Club shall be conducted by the Committee, which shall consist of the Officers of the Club plus other members.

The Committee shall be members of the Club and shall have the power to

(a)   Conduct its business and by resolution determine and regulate its own Procedure

(b)  Co-opt additional members in an advisory capacity and appoint such sub-committees and assistants to the office bearers as it deems necessary.

(c)   Fill vacancies arising during its term in office.

The Executive Committee will consist of the Officers of the Club and will be responsible for implementing the decisions of the Committee.

7.  Finance

(a)   The financial year shall run from May to April each year

(b)  Monies shall be lodged in a bank account in the name of the Club.

(c)   The Treasurer shall be responsible for the preparation of the annual accounts of the Club.

(d)  The Committee shall have the power to authorise expenditure on behalf of the Club.

(e)   The annual statement of accounts shall be audited by an independent person elected annually by the Annual General Meeting.

(f)    Any two from three nominated Office bearers shall sign all cheques drawn against the Club’s funds.

8.General Meeting

The Club shall hold an Annual General Meeting in the month of May to

(a)   Approve the minutes of the previous AGM.

(b)  Receive reports as reflects the workings of the club during the preceding year.

(c)   Receive the Treasurer’s Report and approve the Annual Accounts.

(d)  Elect officials and members of the Committee for the ensuing year.

(e)   Consider changes to the constitution.

(f)    Appoint an Auditor for the Club’s Accounts.

(g)   Deal with any other relevant business.

An Extraordinary General Meeting may be called by

(a)   The committee by decisions of a single majority of its members

(b)  At least four members by an application in writing to the Administrative Secretary stating the business to be discussed.

At least seven days notice shall be given to all voting members of any General Meeting.

With the exception of changes to the constitution decisions put to a vote shall be resolved by a simple majority at General Meetings. 

The Chairperson shall have a casting vote only.

The quorum at General Meetings shall be eight members

The quorum for Committee Meetings shall be four members.

Any proposed changes to the constitution shall be submitted in writing to the Administrative Secretary at least fourteen days from the General Meeting where a two                    thirds majority of those present will be required to implement the changes.

9. Procedures, Codes of Conduct and Guidelines

Every new member will receive a copy of the Relevant Procedure, Code of Conduct and/or guidelines as per Dumfries and Galloway Youth Football Development                         Association Guidelines, and a copy of Child Protection Policy and Procedures.

The Committee shall have the power to publish, enforce and amend such procedures, Codes of Conduct and Guidelines as the membership feels necessary to govern the                activities of the club.

10 Special Powers

 The Committee shall have power to deal with any matter not specifically provided for in the Constitution or of such urgency as would preclude the calling of an                Extraordinary General Meeting  provided that their action is reported to such a meeting at an early stage.

11. Dissolution

A resolution to dissolve the Club shall only be passed by a two-thirds majority at an Extraordinary General Meeting.

In the event of the dissolution of the Club, any assets remaining after settlement of all outstanding debts and liabilities shall not be distributed amongst the members but              shall be given to some other charitable body or institution having similar objectives to those of the Club.

12. Declaration

It is hereby certified that this document represents a true and most up to date version of the Constitution of Heston Rovers Youth Football Club.

Signed                                                                    Chairperson

Signed                                                                    Secretary

Date